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Setting up Rules by Sender

The Doteasy Email Protection system comes with the ability to set message rules based on the sender’s email address. These rules control how your email messages are filtered.

You can create filtering rules from your Doteasy Email Protection system dashboard.

Doteasy email protection system setting rules

Setting up Sender Rules

The Doteasy Email Protection system allows you to take specific actions based on the sender’s email address. These rules are called Sender Rules.

  1. Log in to your Doteasy Email Protection system dashboard if you haven’t already done so.
  2. Click on Rules from the top menu and select Senders.

    Doteasy email protection system sender rules

  3. On the Senders rule page, enter the email address of the sender in the Enter a specific Sender’s e-mail address field.
  4. After you’ve entered the sender email address, click Add Rule.

    Doteasy email protection system add sender rules

  5. On the next page, select the desired action to be taken when an email is received from the specified sender:

    Doteasy email protection system sender rules action

    • No Change – keep the current action
    • Always Allow – always allow mail from this sender without scanning for spam
    • Always Reject – email from this sender is always rejected with a permanent failure code
    • Always Hold for Approval – email from this sender is always held for approval, even if spam-scanning does not flag it as spam.
    • Hold if Looks Like Spam – email from this sender will be held if it scores high enough on the spam scale
    • Delete from Table – the sender is deleted from the table
  6. The Expiry field allows you to set an expiry date for the action rule. If you want to the rule to remain permeant, simply leave the Expiry field blank. If you want the rule to stop after a specific date, enter the date in the format YYYY-MM-DD or use the date selector to choose the rule’s expiry date.

    Doteasy email protection system action rule expiry date

  7. If you wish, enter a comment in the Comment field. You can use this as a reminder why you allowed or blocked a sender.
  8. When ready, click Submit Changes.

Once you have submitted the Senders rule, it will be added to your Doteasy Email Protection system Rules > Senders page. You can edit the rules. Simply make sure to click Submit Changes to save the changes.