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Creating Email Signature on Your Mobile Phone

With mobile devices becoming increasingly important, it is always in your best interest to make sure that your email signature looks professional across all types of devices and applications (ie. webmail, email client, mobile phones).

Note: If you use both a mobile device and your Doteasy webmail to send out email messages, you will need to create a signature in each. The email signature you create in your webmail will not be transferred or applied to email messages you send using a mobile device, and vice versa.

Email Signature on iOS (iPhone and iPad):

If you own an iPhone, you will be familiar with the standard email signature “Sent from my iPhone.” While this signature is fine if you are just emailing friends, but it doesn’t look very professional in business communications.

Changing the iOS signature:

  1. On the iPhone, launch Settings.
  2. From the Settings menu, tap Mail.
  3. Scroll to the bottom of the screen and tap Signature.
  4. On the Signature screen, replace the default “Sent from my iPhone” signature with your new signature message.

Follow the above steps on your iPad if you want to change the default iPad signature.

Creating a HTML email signature on the iPhone/iPad:

If you want to use a HTML email signature on your iPhone/iPad, you will need to first create the email signature in an email client that supports HTML (ie. Gmail). You can easily install the Gmail app, free from the App Store.

  1. Open the email client on your device. 
  2. Create your HTML email signature. 
  3. Send a blank email with the new HTML signature to yourself.
  4. Open the email you’ve just sent in your iOS mail application. Hold the signature part until the Copy/Select All option appears. Tap Select All, then Copy.
  5. Go to your iPhone Home screen and launch Settings.
  6. From Settings, tap Mail
  7. Scroll to the bottom of the screen and tap Signature.
  8. Delete the plain text signature message. Then, press and hold the screen until the Copy/Paste option appears. Select Paste.
  9. Your HTML email signature will now appear in the Signature box. If the original formatting is lost (due to iOS auto-formatting), simply shake your device to trigger the Undo Change Attributes option and select Undo.

Creating Email Signature on Android Phone:

Just like the iPhone/iPad, the Android email app also comes with a default “Sent from my Android” email signature. Of course, you can easily replace it with your own custom signature.

  1. Launch the Email app on your phone.
  2. Tap Menu and select Account Settings.
  3. Tap Signature.
  4. Enter your custom signature message.
  5. When ready, tap OK.

Note: Unfortunately, Android phones do not support HTML email signatures.